E-Office User Guide

Manage Office at the touch of a Button

B-10-3, Megan Phileo Avenue
12, Jalan Yap Kwan Seng,
50450 Kuala Lumpur, Malaysia
Tel: (03) 2166-9723
Fax: (03) 2166-9726
Email: sales@inneresteem.com
http://www.InnerEsteem.com

For business that needs to quickly and efficiently deploy a secure, hosted electronic office system for up to a thousand users any time from anywhere, there is only one choice: E-Office, the world’s first self-contained borderless office management solution on Internet or Intranet.

 

Small and medium-sized business can turn to E-Office easily for the broad set of applications that help get and manage everyone on the same web page.

 

E-Office provides its users with a simple and effective way to gain the benefits of an electronic office environment without having to invest the time and money traditionally involved in such a task.

Collaboration Tools:

Group discussions

Post and generate ideas, ask questions and conduct live discussions any time from anywhere.

Group Polls

Post a poll and see what your group is thinking.

Productivity Tools:

Task Management

Manages and tracks your tasks and other action items.

Communication Tools:

Group Announcements

Notify every one of the latest news or the next deadline.

Daily Message

Allow authorized user to Post Daily Message to everyone.

Administration Tools:

Groups

Create private groups for each department or team represented in your office.

Access Permissions

Define which members can access your E-Office and what they can access when they are logged in.

Site Design and Logo

Customize your site name and insert your group’s logo and footer in your E-Office system.

Color Schemes

Select from a variety of color schemes for your E-Office system.

Customization Options

Administrator can create groups for each department or team and also customize the field names of the applications that your group like, streamlining the appearance of your E-Office system and keeping your group focused on the tasks at hand.

With our permission features, you can define which members can enter your E-Office system when they are logged in. Of course, you can decide your site’s name and can insert your logo on your E-Office, as well as select from a variety of color schemes to match your corporate identity or your project theme.

Industry Standard Security

E-Office can be hosted on Secure Sockets Layers (SSL) that adds an extra level of security to your E-Office system. It requires you to log on through a secure server, which prevents hackers from accessing your information. SSL uses technology known as encryption, which is software that uses secret code to scramble data.

New Features in E-Office v2.0:

Task Management

Use the Task Management to keep track of personal action items, task request items or delegate tasks to subordinates according to the Task Request Form. You can follow the progress of a task from start to completion, and can view status by requester as well as Task Management administrator.

The Task Management allows you to quickly and easily:

• Monitor the status of tasks associated with department
• Assign permissions so that team member only sees tasks that related to their job function.

The Task Management is readily available from anywhere in the world using a simple web browser. You can use the Task Management to manage inter-department and coordinate deliverables among all members of a department, to track your own action items. Whether you are in the office, or working at home, you'll always have access to the most up-to-date task list via Eoffice.

 

• Create New Task Request Form / Function Form by Authorized User (Administrator or Supervisor)
  Create tasks/function associated with departments. Delegate tasks/Functions to the team members, while still monitoring their status. Make the tasks visible to other team members so the group can track progress..

• Assign Tasks to the subordinates or any staffs
  Assign a New Task to any subordinates /staffs according to their job function by  Supervisor or Eoffice Administrator. The subordinates or staffs view or print and response to the task only the tasks associated with themselves.

• Grant permission to the department head to manage Task Management.
  Administrator is allowed to grant permission to any of the department head to manage the Task management function related to their department
• Take Control of Your Tasks
  Track personal action items that are private to you. Print your task list sorted by project, category, or delivery date.

• Track Task Progress to improve productivity
  Because the Task Management keeps track of deadlines of the  tasks are coming due, you'll or department head always know the status of critical deliverables. You'll be able to monitor tasks at risk, and determine where additional resources must be invested.

Supervisor and Staff Interaction Flow Chart

Supervisor and Person In Charge Interaction Flow Chart

Staff and Person In Charge Interaction Flow Chart

Payroll Time Clock

Payroll Time Clock shows elapsed time totals from each IN and OUT punch, total time for each day and accumulated totals for each week by each employee in the office. All programming, time keeping and punch information is kept safely in database and the attendance record is only accessible and printable by E-Office administrator or assigned accountant.

Payroll Time Clock is a web-based system and is simple, easy and user friendly. No complicated programming, no expensive time cards to purchase, no time card racks needed, no badges and no actual payroll time clock machine required.

The Payroll Time Clock application is:

·        Completely self contained

·        Weekly & 20week pay periods

·        Unlimited employees

·        Exclusive NEVER MISS A PUNCH feature

·        Calculates daily and accumulates totals

·        Calculates in minutes

·        Print elapsed time ticket with every punch

·        Reports all employees IN and OUT punches

·        Prints time cards whenever needed

·        Prints Total Summary Report

·        Allows supervisor to input missed punch

·        Allows employees to see totals at anytime

Inner Esteem Sdn. Bhd.

B-10-3, Megan Phileo Avenue
12, Jalan Yap Kwan Seng,
50450 Kuala Lumpur, Malaysia
Tel: (03) 2166-9723
Fax: (03) 2166-9726
Email: sales@inneresteem.com
http://www.InnerEsteem.com